Full Job Description
Aspen EPC is seeking an experienced Document Control Specialist for EPC Projects.
Responsibilities / Requirements
- Creating, maintaining, updating and sharing ShareFiles, FTP sites, internal folders.
- Ensure proper quality of the content of documentation and records.
- Establish and manage proper document review processes.
- Ensures availability/publishing of controlled documents.
- Establish, monitor and respond to metrics on the efficacy and efficiency of the document management system and its ability to support the business.
- Manage document and record control.
- Collects and maintains documents & records of the latest revision level.
- Timely distribution of latest revision level documents & records to all appropriate users and ensures that obsolete documentation is removed from distribution / publication.
- Maintains the document management system and ensures fast retrieval of documents and records.
- Ensures proper document classification, sorting, filing and proper archiving.
- Reviews correct formatting and completeness of documentation and prepares document transmittals.
- Stay updated with industry trends, software tools, and best practices in document sharing/retention to continually improve processes and efficiency.
Education and Work Experience:
- Four-year degree in business, engineering, construction management, or related field or equivalent combination of experience, skills, and training or equivalent combination of experience, skills, and training.
- Requires 3-5 years minimum document management, quality control, information technology or other similar experience.
- Proficient with Outlook, Adobe software, PowerPoint, FTP sites, and document control software such as SharePoint.
- Excellent communication and interpersonal skills to collaborate with various project stakeholders.
- Attention to detail and organizational abilities are crucial.
- Join us and become an integral part of our dynamic team, driving success and exceeding client expectations in the fast-paced world of EPC projects.
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